Appointment Booking Automation

Q: Can this work with my existing calendar?

Yes. We integrate with Google Calendar, Outlook, and other popular calendar systems. Bookings sync automatically.

Q: What if I need to block time for breaks or unavailable periods?

You can set recurring unavailable times, block specific dates, or manually block slots. The system respects these blocks.

Q: Can customers reschedule or cancel?

Yes. We can set up rescheduling and cancellation flows. You choose the rules, like how much notice is required.

Q: What if I have multiple staff or service types?

The system can handle multiple calendars, staff members, and service types. Customers can select what they need.

Q: How do reminders work?

We send automatic reminders via WhatsApp or SMS before appointments. You choose the timing (e.g., 24 hours before).

Q: Can I still manually add bookings to my calendar?

Yes. You can still add, edit, or delete bookings manually. The automation respects your manual changes.

Smart booking flows that check real-time availability, apply your rules for services and buffers, and confirm time slots instantly. No double-booking. No manual scheduling.

✓ Real-time availability checking prevents double-booking
✓ Automatic reminders reduce no-shows
✓ Customers book 24/7 without waiting for your response

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What this automates

• Real-time calendar availability checking before confirming bookings
• Service selection and pricing display based on customer choices
• Buffer time enforcement between appointments
• Automatic confirmation messages with booking details
• Reminder messages sent before appointments
• Calendar updates across multiple calendars or staff members
• Rescheduling and cancellation handling

Problems this solves

• Double-booking when you manually manage calendars
• Slow booking process that makes customers wait or go elsewhere
• No-shows because reminders aren't sent consistently
• Missing bookings when enquiries come in after hours
• Time spent on back-and-forth to find available slots
• Difficulty managing multiple staff calendars or service types
• Forgetting to block buffer time between appointments
• Manual calendar updates that can have errors

How it works

Map your process

We document your services, availability rules, buffer times, and how bookings should be confirmed.

Build automation flows

We create booking flows that check calendars, apply rules, confirm slots, and send reminders automatically.

Connect channels

We integrate WhatsApp, your website, booking pages, and calendars so bookings flow seamlessly.

Track and improve

You see all bookings in real-time, and we adjust rules based on what works best for your business.

Who it's for

• Salons and barbershops managing stylist schedules
• Medical and dental practices booking appointments
• Fitness coaches and personal trainers
• Contractors scheduling site visits and consultations
• Consultants booking discovery calls or meetings
• Any service business that takes appointments

Frequently Asked Questions

Can this work with my existing calendar?

What if I need to block time for breaks or unavailable periods?

Can customers reschedule or cancel?

What if I have multiple staff or service types?

How do reminders work?

Can I still manually add bookings to my calendar?

Ready to automate your bookings?

Book a call to discuss your specific needs and see how booking automation can work for you.

Book a call